Who You Can Add
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Employees, co‑founders, or family members (e.g., spouse) — as users with different access roles.
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Accountants or financial professionals — as special guest users (whether the Accountant role uses one of your paid seats depends on your plan).
How to Invite Users
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Go to Subscription & Billing and purchase seats for the number of users you want to add.
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Navigate to Account & Users in the SparkReceipt dashboard.
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Click Invite Member , enter the email address, and choose a role for each invitee.
User Roles & What They Can Do
SparkReceipt uses role‑based access to control visibility and permissions:
| Role | Can Submit Docs? | Can See/Edit All Docs? | Counts Toward Seat Limit? |
|---|---|---|---|
| Contributor | ✔ Yes | ❌ No | ✔ Yes |
| Member | ✔ Yes | ✔ Yes | ✔ Yes |
| Accountant | ❌ No | ✔ Yes | ❌ No |
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Contributor:
Can upload and submit their own receipts but cannot view, edit, or download other people’s documents. Ideal for employees reporting expenses. -
Member:
Has full access to view, edit, and download all receipts and documents in your SparkReceipt account — suitable for partners or managers. -
Accountant:
Has full access to view, edit, review, and download all documents. They cannot upload their own expenses. Whether this role uses one of your paid seats depends on your plan — the invite screen shows your current usage.
Why Invite Other Users?
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Collaborate with your team on expense reporting and documents.
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Share financial records securely without email attachments.
Give accountants focused access for audits and bookkeeping. FAQ Section
Q: Can I add my spouse or team members to SparkReceipt?
A: Yes — you can invite employees, co‑founders, spouses, or other collaborators to your SparkReceipt account and assign them different roles.
Q: What’s the difference between Contributor, Member, and Accountant?
A: Contributors can submit their own documents but cannot access others’ records ; Members can view, edit, and download all documents; Accountants can view, edit, and download all documents, and whether the role uses a paid seat depends on your plan.
Q: Do accountants count toward my paid seats?
A: It depends on your plan. On many plans the Accountant role doesn’t use one of your paid seats; on others it does. The invite screen shows your current seat usage.
Q: How do I invite new users?
A: Buy seats in Subscription & Billing , then invite users via Account & Users by entering their email and selecting a role