Who You Can Add
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Employees, co‑founders, or family members (e.g., spouse) — as users with different access roles.
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Accountants or financial professionals, with the Accountant role, which never uses one of your paid seats.
How to Invite Users
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Go to Subscription & Billing and purchase seats for the number of users you want to add.
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Navigate to Account & Users in the SparkReceipt dashboard.
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Click Invite Member , enter the email address, and choose a role for each invitee.
User Roles & What They Can Do
SparkReceipt uses role‑based access to control visibility and permissions:
| Role | Can Submit Docs? | Can See/Edit All Docs? | Counts Toward Seat Limit? |
|---|---|---|---|
| Contributor | ✔ Yes | ❌ No | ✔ Yes |
| Member | ✔ Yes | ✔ Yes | ✔ Yes |
| Accountant | ❌ No | ✔ Yes | ❌ No |
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Contributor:
Can upload and submit their own receipts but cannot view, edit, or download other people’s documents. Ideal for employees reporting expenses. -
Member:
Has full access to view, edit, and download all receipts and documents in your SparkReceipt account — suitable for partners or managers. -
Accountant:
Has full access to view, edit, review, and download all documents. By default they can add bank statements but not their own expenses. The Accountant role never uses one of your paid seats, on any plan.
Why Invite Other Users?
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Collaborate with your team on expense reporting and documents.
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Share financial records securely without email attachments.
Give accountants focused access for audits and bookkeeping. FAQ Section
Q: Can I add my spouse or team members to SparkReceipt?
A: Yes — you can invite employees, co‑founders, spouses, or other collaborators to your SparkReceipt account and assign them different roles.
Q: What’s the difference between Contributor, Member, and Accountant?
A: Contributors can submit their own documents but cannot access others’ records ; Members can view, edit, and download all documents; Accountants can view, edit, and download all documents, and the role never uses a paid seat.
Q: Do accountants count toward my paid seats?
A: No. Inviting an Accountant never uses one of your paid seats, on any plan.
Q: How do I invite new users?
A: Buy seats in Subscription & Billing , then invite users via Account & Users by entering their email and selecting a role