Yes. SparkReceipt is built for receipts and invoices, but you can upload and keep almost any document: medical papers, business cards, contracts, licences and permits, tax letters, warranties and so on. Store these as an Other document and group them with Tags.
The four document types
Every document in SparkReceipt has one of four types:
| Type | Use it for |
|---|---|
| Expense | Receipts and bills you paid (money out) |
| Income | Invoices you sent and payments you received (money in) |
| Statement | Bank and credit card statements |
| Other document | Anything you want to keep that is not money in or out |
Only expenses and income count in your totals and can be published to accounting software. An Other document is kept with its file, and you can search, tag and download it like any other document.
To choose the type when you add a document, see How do I add an expense or income manually, without a receipt?. To fix the type later, see How do I change a document from Expense to Income (or to another type)?, which also explains which type to pick for pay stubs and payslips.
Can I add a new document type of my own?
No. The four types above are fixed, and you can't create new ones such as "Medical" or "Business cards". To group documents your own way:
- Tags work on every document type. Add a tag such as "medical" or "business cards" and filter by it later. See How to use tags (dimensions).
- Categories sort expenses and income further, for example "Meals" or "Software".
- Linked accounts keep a whole set of documents apart, for example personal and business. See Can I separate business and personal expenses?.
Finding these documents later
In the web app, open Documents in the left sidebar and use the Type filter, or filter by Tags. See How to search and filter documents.
FAQ
Q: Can I use SparkReceipt for business documents and not just receipts? A: Yes. Store them as Other documents and tag them.
Q: Can I store personal documents like medical records? A: Yes. Upload them as Other documents. If you keep them apart from your business records, consider a separate linked account.
Q: Will a business card or contract show up in my expense totals? A: Not when it is saved as an Other document. Only Expense and Income documents count in totals.
Q: Can I search and filter non-receipt documents? A: Yes. The search box, the Type filter and Tags work for every document type.