Yes. The usual way is a separate linked account for personal expenses (or for each business), all under one SparkReceipt login. Each linked account has its own documents, users and settings, so business and personal records never mix. Inside a business account you can also exclude personal purchases made on a business card, and split a receipt that is partly business and partly personal.
For step-by-step instructions on creating a linked account, see How to set up linked accounts (sub-account). If something lands in the wrong account, you can move it: see How to move documents between linked accounts.
A personal purchase on a business card
When a personal purchase shows up on your business bank or card statement, open Transactions and choose Exclude on that transaction. Excluded transactions stay visible in the Excluded queue but stay out of reconciliation and your books. See Transfers, exclusions, and creating entries in the Transaction Manager.
To keep a record of it in your personal linked account instead, see "Moving bank statements and single transactions" in How to move documents between linked accounts.
A receipt that is part business and part personal
SparkReceipt has no business-use percentage field, so you can't mark a receipt as, say, 60 % business. Split the amount into separate lines instead, one for the business part and one for the personal part:
- In the mobile app: open Edit line items, long-press the line, choose Split and set how much goes to the new line. Split into category lets you give the personal part its own Category.
- On the web: on the Lines tab, lower the amount on the original line, then click + Insert new line and enter the personal part.
Then decide what happens to the personal line. You can give it a Category your bookkeeping treats as personal or non-deductible. Or, on the web, choose Split document from the document's actions and move the personal line to a new document, which you can then move to your personal linked account or put in the trash. The original document keeps the business part.
For example, a receipt for two tickets where one was yours for work and one was a family member's: split the amount into two lines, keep the business ticket on the original, and move the other line out with Split document.
More on working with lines: How do I edit, add or remove line items on an expense or income?.
Sending documents to the right account automatically
SparkReceipt doesn't route documents or transactions between linked accounts by card number. A document goes to the account it was added in. These are the ways to make it arrive in the right place:
- Forward emails to that account's own address. Each linked account has its own forwarding address. See How to forward e-receipts from your email.
- Inbox scanning. A connected mailbox has a default account, and an AI Processing Rule can send matching emails to another linked account, for example by sender, by subject, or by an account number or address written in the email text. The rule only sees the email itself. A number that appears only inside an attached PDF bill isn't seen, so route those by sender instead. See AI Processing Rules and Sender Rules.
- Statements and bank connections belong to the account where you upload or connect them. Upload each card's statement, or connect each card, in the linked account it belongs to. A statement that mixes both kinds of spending stays in one account, and you exclude the other kind of transactions there.
- Upload in the right account. Switch to the account first, then scan or upload.
Business expense or charge to a client
A receipt you'll bill to a client is still a business expense in SparkReceipt. To track which client it belongs to, add a Tag such as the client's name or "Reimbursable", then build a report filtered by that Tag. See How to Group Expenses (e.g., for a Client) and Create an Expense Report.