SparkReceipt Help

How to match receipts to bank OR credit card statements

Extract transactions from bank statements or credit card statements and automatically match them to your receipts and invoices

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Written by Sampsa VainioUpdated Oct 12, 2026

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Step 1: Upload Your Receipts and Invoices

Start by adding your receipts and invoices to SparkReceipt. You have several options:

  • Mobile app: use the app to scan receipts and invoices directly.
  • Web app: if you have digital copies, upload them from your computer, one by one or with mass upload.
  • Automatic email scanning: connect your Gmail, Microsoft, or IMAP mailbox and new receipts arrive on their own. See Automatic email scanning.
  • Email forwarding: forward any e-receipt from your inbox to your personal SparkReceipt address.

By centralizing all your receipts and invoices in SparkReceipt, you'll have a digital record that's easy to access and manage.

Step 2: Add Your Bank Statement or Credit Card Statement

Next, upload your bank or credit card statement. SparkReceipt accepts PDF, CSV, or Excel files. Here's how to add it:

  1. In the web app sidebar, click Add documents.
  2. Choose Bank or credit card statement.
  3. Upload your statement file. SparkReceipt processes it and starts extracting the transactions.

In the mobile app, tap the scan button and use the Statement tab to add a PDF or a photo of the statement. CSV and Excel files can only be uploaded in the web app.

If your bank can be connected, you can skip statements and connect the bank account instead. Its transactions are matched the same way.

Step 3: Extract Transactions

Once your bank statement is uploaded, SparkReceipt extracts all transactions for you, so there's no manual entry. See Bank statement extraction: the complete guide for what happens during extraction.

Step 4: Automatic Matching with AI

SparkReceipt compares your receipts and bank transactions and matches them based on:

  • Date: a receipt and its card charge are usually a few days apart.
  • Amount: the amounts have to be close.
  • Merchant/Payee: the merchant name on the receipt is compared with the name on the bank line.

Confident matches are linked automatically. Less certain ones are shown as suggestions for you to approve.

Step 5: Review Matched Transactions

Open the statement's transactions (or the Transaction Manager) to review the results. Approve or reject suggested matches, match the rest by hand, and add a note to any transaction with Add note. See Matching transactions to receipts in the Transaction Manager.

Why Use SparkReceipt for Transaction Matching?

With SparkReceipt, all your bookkeeping needs are centralized. Here’s why this is beneficial:

  • Save Time : Automated matching eliminates the need for tedious, manual work.

  • Reduce Errors : AI-driven matching improves accuracy.

  • Comprehensive Records : Having everything in one place makes tax season and audits easier.

Give it a try with your own bank statements and experience how SparkReceipt can streamline your bookkeeping tasks. The entire process is quick and easy, allowing you to focus on what matters most – running your business.