https://www.youtube.com/embed/LefLwPUsgA8
Step 1: Upload Your Receipts and Invoices
Start by adding your receipts and invoices to SparkReceipt. You have several options:
- Mobile app: use the app to scan receipts and invoices directly.
- Web app: if you have digital copies, upload them from your computer — individually or via mass upload.
- Automatic email scanning: connect your Gmail, Microsoft, or IMAP mailbox and new receipts arrive on their own. See Automatic email scanning.
- Email forwarding: forward any e-receipt from your inbox to your personal SparkReceipt address.
By centralizing all your receipts and invoices in SparkReceipt, you'll have a digital record that's easy to access and manage.
Step 2: Add Your Bank Statement or Credit Card Statement
Next, you’ll need to upload your bank statement. SparkReceipt accepts PDF, CSV, or Excel formats, so simply choose the format that works best for you. Here’s how to add your bank statement:
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Go to your SparkReceipt dashboard.
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Select Add Document , then choose Bank Statement as the document type.
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Upload your statement file. SparkReceipt will scan and process the transactions.
Step 3: Extract Transactions
Once your bank statement is uploaded, SparkReceipt extracts all transactions for you. There’s no need for manual entry – the software reads your file and organizes each transaction into a summary view. This feature is designed to save you time and reduce human error.
Step 4: Automatic Matching with AI
Here’s where the magic happens. SparkReceipt’s AI analyzes both your receipts and bank transactions, automatically matching them based on details like:
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Date : SparkReceipt matches transactions and receipts based on transaction dates.
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Amount : The system verifies that amounts match up, ensuring accuracy.
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Merchant/Payee : SparkReceipt uses intelligent algorithms to identify and match merchant names.
The AI then compiles a list of matched transactions, and if you’ve uploaded all necessary documents, you’ll have a complete record without any manual input.
Step 5: Review Matched Transactions
After SparkReceipt completes the matching process, you’ll see a summary of all matched receipts and invoices. Review these matches to ensure everything looks correct. If needed, you can manually adjust any transactions or add notes for better clarity.
Why Use SparkReceipt for Transaction Matching?
With SparkReceipt, all your bookkeeping needs are centralized. Here’s why this is beneficial:
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Save Time : Automated matching eliminates the need for tedious, manual work.
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Reduce Errors : AI-driven matching improves accuracy.
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Comprehensive Records : Having everything in one place makes tax season and audits easier.
Give it a try with your own bank statements and experience how SparkReceipt can streamline your bookkeeping tasks. The entire process is quick and easy, allowing you to focus on what matters most – running your business.