Yes. When you scan or upload a receipt, SparkReceipt stores the file alongside the data extracted from it, so you can always go back and look at the source document. PDFs are kept as they are. Photos are stored as images sized for reading, so a very large photo may be stored at a smaller size than the original on your phone.
Where the files live
Original files are stored in AWS S3 in Stockholm, Sweden, with an encrypted backup in Frankfurt, Germany. They're encrypted both in transit and at rest. See How secure is SparkReceipt for the full security picture.
Supported file formats
You can upload receipts in:
- Images: JPG, PNG, HEIC (iPhone), WebP
- Documents: CSV, Excel, Word, HTML
Maximum file size is 24 MB per upload. See File format and max file size for upload for the complete list and per-section recommendations.
Where you can view and download them
- Web app: open any document to see the image or PDF in the document preview. Open the file to view it full size and use Download file, or Download as PDF for images.
- Mobile app (iOS and Android): open a document to see its files and share them.
- Bulk export: use the reports feature to export receipts and their files as PDF, CSV, or XLSX. See Can I download all my documents from SparkReceipt?.
Add a photo or file to a document you already have
You can attach more files to any document, for example a second page, the full invoice PDF, or a photo for an entry you typed in by hand.
- Web app: open the document and drop the file into the file area, or click it to pick a file ("Drag and drop files here, or click to select..."). When the document already has files, this is a small + tile next to them.
- Mobile app: open the document and use the camera or gallery button next to its files.
What happens to the data you already have depends on whether the document was scanned before:
- The document was already scanned. Adding another file does not change its data. SparkReceipt reads the new file only for its text.
- You typed the document in yourself and it has no file yet. The first file you add is scanned like a new upload. The scan fills in the fields you left empty and keeps the Merchant and the amounts you entered, but it can change the date, the currency and the document type to what it reads from the file. Check those three after the scan. This first scan can also use your monthly quota or credits like any new upload.
There is no way to attach a file to a hand-typed document without SparkReceipt reading it. If the photo you want is already on another document, select both in Documents, choose Merge and keep the document with your data: the files move to it and the other document goes to the Trash bin. See How to find and resolve duplicate documents.
To have SparkReceipt read the document again from a different file, use Rescan document and pick that file. See How do I rescan a document, and does a rescan use credits?. The document's scanned values stay as they are when you pick a later file in a different currency from the document: see I rescanned but nothing changed.
Change the order of a document's files
You can reorder files when the document is editable and has two or more files. The first file in the order is the one you see first.
- Web app: hover over a file's thumbnail and drag it by the handle in its top right corner. On a touch screen the handle is always shown. You can also open Reorder files, the arrows button next to the + tile (Reorder beside the upload area in a narrow window): it lists the files, you move each one up or down with its arrow buttons or drag it, and then click Save order. The list works with the keyboard too.
- Mobile app: open the document's … menu and choose Reorder files. On a phone, drag a file by the handle in its corner, then tap Done under the files. In the wide layout, drag the whole thumbnail and tap Done at the end of the thumbnail row. The files shake unless reduced motion is enabled. On a phone you can also touch and hold an editable file to drag it without entering reorder mode.
Changing the order doesn't rescan the document or change its data.
Rotate or crop an image
- Web app: open the file to see it full size. For images you can use Rotate left and Rotate right. The web app has no crop tool.
- Mobile app: open the file and tap Edit to crop or adjust it again. The editor starts from the image as it was uploaded, so you can undo a crop that cut off part of the receipt.
Files that arrive by email are stored as they came and are not cropped. If an emailed document is missing a part, for example because the email only contained a summary, add the full invoice as an extra file and rescan, choosing that file in the web app.
Remove a file from a document
- Web app: open the file's ⋮ menu and choose Delete file. The file is removed straight away, with no confirmation.
- Mobile app: open the file and tap Remove, then confirm Delete file?.
A removed file is deleted permanently. It does not go to the Trash bin and can't be restored, so keep a copy if you might need it. The data on the document stays as it is. If you want to keep the document and its files out of the way, move the whole document to the Trash bin instead, where it can be restored. See How to delete documents (receipts and invoices).
How long they're kept
Receipts and their original files are kept for at least 10 years, and remain accessible even if you cancel your subscription. See How long does SparkReceipt store my receipts? for retention details.