SparkReceipt Help

File Format and Max File Size for Upload

SparkReceipt allows uploads up to 24MB per file and supports a wide range of formats, including PDF, images, spreadsheets, and text files. Learn how to upload documents successfully and which file types work best.

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Written by Joel OjalaUpdated Sep 7, 2026

File Format and Max File Size for Upload

How Large Can Uploaded Documents Be in SparkReceipt?

You can upload documents up to 24 MB per file to SparkReceipt — across every upload method (mobile app, web app, a connected mailbox via automatic email scanning, or email forwarding).

In the mobile and web apps, SparkReceipt now checks each file's size the moment you pick it, so if a file is over the limit you're told right away — by name — before any upload starts.

What File Formats Are Supported in SparkReceipt?

✅ Supported Formats:

  • PDF

  • Images: JPG, PNG, HEIC (iPhone), WebP

  • Spreadsheets: CSV, Excel (.xlsx, .xls)

  • Text Documents: Word (.docx), HTML

  • Other standard document and image formats

🛑 Password-protected PDFs (like some bank statements) must be unlocked before uploading , or they won’t be processed correctly.

📥 Step-by-Step Checklist: Uploading a Document to SparkReceipt

✅ For Mobile App (e.g., receipt photo or scanned doc)

  1. Open the SparkReceipt mobile app

  2. Tap “Add Document”

  3. Choose “Take photo” or “Upload file”

  4. Select or capture your document

  5. Tap “Save” — AI will auto-scan and categorize

  6. (Optional) Add tags or categories

✅ For Desktop (single file)

  1. Log in to the SparkReceipt web app

  2. Click “Add Document”

  3. Choose a file (PDF, image, Excel, etc.)

  4. Upload and review the preview

  5. Confirm and assign tags/categories if needed

  6. File is scanned and added to your account

✅ For Desktop (mass upload)

  1. Go to the “Mass Upload” section

  2. Select up to 100 files

  3. Drag and drop or choose from your folders

  4. Review and upload

  5. Files will be scanned in background

  6. Check results in the Inbox or Business Documents

✅ For email (automatic scanning)

On an Elite subscription, connect your Gmail, Microsoft, or IMAP mailbox once from Settings → Scan receipts from email and new receipts flow in on their own — no forwarding required. See Automatic email scanning for setup and Email history extraction to pull in older messages.

✅ For email forwarding

Available on every plan:

  1. Find your unique SparkReceipt forwarding address under Settings → Scan receipts from email (web) or Scan from email (mobile).

  2. Forward your email receipt or document to it.

  3. SparkReceipt extracts and categorizes the receipt automatically.

  4. You'll see it appear in your Inbox within minutes.

  5. (Optional) Review and assign tags.

See How to forward e-receipts from your email for the full guide, including how to set up automatic forwarding rules in Gmail, Outlook, Apple Mail, and others.

Where to Upload What

File TypeBest ForUpload Section
PDF, JPG, PNG, HEICReceipts, invoicesReceipt Inbox
CSV, Excel, WordBank statements, business documentationBusiness Documents & Bank Statements
HTMLWeb receipts, invoice confirmation pagesReceipt Inbox or Business Docs

FAQ Section

Q: What’s the maximum file size I can upload to SparkReceipt?
A: You can upload files up to 24 MB each.

Q: What file formats are supported?
A: SparkReceipt accepts PDF, JPG, PNG, HEIC, WebP, CSV, Excel, Word, HTML, and more.

Q: Can I upload password-protected files?
A: No — remove any passwords first to ensure correct extraction.

Q: Is there a way to upload many files at once?
A: Yes — use the Mass Upload feature to upload up to 100 documents in one go.