With the SparkReceipt's Reports feature, you can create reports in CSV, XLSX and PDF formats. Reports are available in the mobile app and in the web app. Reports feature can also be used for exporting your document images from SparkReceipt.

To export your data to e.g. Google Sheets or any other spreadsheet app that allows importing CSV data, use the CSV format.
To export data to Microsoft Excel / Office365 , you have also the option to use XLSX format.
To export data for other purposes, use the PDF format. PDF is a convenient format if you want to send the report to e.g. an accountant or a co-worker for review. PDF reports can include also the uploaded images in the PDF document, see details below.

How to create reports in the mobile app (iOS / Android)

Open the SparkReceipt and log in to your account
Tap the main menu button in the top-left corner
Tap the Reports menu item
The Reports view shows a list of reports you have generated. If this is your first time visiting the view, it will show a button Create report.
Tap the Create report button, or the + button in the top bar to start creating a report
In the Create report view, choose at least a date range for the report. There are other options too if you want to filter the included documents more.
Choose the format you want: CSV, Excel (XLSX) or PDF.
Tap the Create report button to start report generation.
An email notification is sent to you when the report is available. Also the Reports view displays the generation status, and when ready, you can open the report from the list.

How to create reports in the web app

Open the SparkReceipt web app and log in to your account
Click the Reports button in the menu on the left
The Reports viewshows a list of reports you have generated.
Click the Create report button
In the Create custom report view, choose at least a date range for the report. There are other options too if you want to filter the included documents more.
Choose the format you want: CSV, XLSX or PDF.
Click the Generate report button to start report generation.
An email notification is sent to you when the report is available. Also the Reports view displays the generation status, and when ready, you can open the report from the list.

More report options in the web app

When you create a report in the web app, the Create custom report view has a few extra options that shape the output. Set them before you click Generate report. These options are currently available in the web app.

Break totals down by period

By default, a report shows one grand total for the whole date range. The Break totals down by period option adds per-period subtotals underneath those grand totals:

None — a single total for the whole date range (the default)
Weekly
Monthly
Quarterly
Yearly

When you choose a period, the report adds a breakdown table with one row per period — for example 2026-Q3 for a quarter or 2026-09 for a month — showing that period's Subtotal, Taxes and Total. If your documents include tips or shipping, Tip and Shipping columns are added as well; if none of your documents have them, those columns are left out. Documents without a date can't be placed on the timeline, so they're skipped from the period breakdown.

The breakdown appears in all three formats — CSV, XLSX and PDF.

Sort documents in chronological order

The Sort documents option controls the order documents appear in:

By category — the default, with documents grouped under their categories
Chronological (earliest first) — lists documents as one earliest-to-latest timeline instead of grouping by category

Chronological order mainly affects the PDF report. Expenses and income stay in their own sections; within each section, documents are listed from earliest to latest, and any documents without a date appear last.

One row per line item, with Quantity and Unit Price

The Row format option decides whether each row is a whole document or a single line item:

One row per document — each document is one row with its totals (the default)
One row per line item — each product or service extracted from a document becomes its own row

The one row per line item format is the only one that includes the per-line Quantity and Unit Price columns, pulled from each line item's Quantity and Unit Price fields. This applies to the CSV, Excel and PDF formats; the one-row-per-document format doesn't show these columns.

Dates follow your region

Dates in your CSV, Excel and PDF reports are formatted to match your Date locale — the same regional setting that controls date pickers elsewhere in the app. For example, en-GB shows 04/07/2025 while en-US shows 7/4/2025. See Calendar settings: Date format order and language for where to change it.

Export in your accounting software's format

If you import into Sage 50, Sage 200/300, DATEV or Wave, you can download a file already formatted for that software instead of a plain spreadsheet — choose the Accounting Software format and pick your template. These are file downloads you import yourself, separate from the direct QuickBooks Online and Xero connections. See Export files for Sage 50, DATEV, Wave and Sage 200/300 for the full walkthrough.

How to download receipt images and files from SparkReceipt

The Reports feature can also be used for downloading the uploaded images and files from SparkReceipt.

Document files can be downloaded in several ways depending on which format you choose.

PDF format

Choosing the PDF format option creates just one file for easy download. PDF is great if you want to send the report e.g. to your accountant or co-worker without dealing with multiple files.

To include images in the exported PDF, choose Embed files into the PDF option
To include links to the documents, choose Include links to the documents option

CSV and Excel (XLSX) formats

CSV and Excel formats are great when you need more control over your data.

To include document files (uploaded images) in the export, choose Include files in the export option.
To include links to the documents, choose Include links to the documents option